The art of arranging, organizing, scheduling, and budgeting one’s time for the purpose of generating more effective work and productivity is known as Time Management. So, time management involves exercising conscious control over the amount of time spent on specific activities with a focus to increase effectiveness, efficiency or productivity.Hence, time management helps an individual to be more organized and more productive.
- Time management is the act or process of exercising conscious control over the amount of time spent on specific activities, especially to increase efficiency or productivity.
- Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals.
- Time management is an effective tool that anyone and everyone can use to pack in more into their 24-hour day and achieve more in the same time than they achieved before.
- Also, time management is equally efficient for work and study related activities as well as for personal activities.
- Thus, time management is needed by anyone who performs some task or the other.
Why Time Management?
- Look at the questions given below and try answering them with a ‘Yes’ or ‘No’.
- Do you feel the need to be more organized and/or more productive?
- Do you spend your day feeling very busy and yet wondering why you haven’t accomplished much?
- Do you wish you had a more than 24-hour day to complete all your tasks?
- Do you feel stressed by an ever busy schedule with no time for yourself?
- Do you feel you rarely achieve your 100% production capability?
Did You Know?
Time is the point or period at which things occur or simply put, time is when stuff happens.
There are two types of time:
Clock Time: In clock time, there are 60 seconds in a minute, 60 minutes in an hour, 24 hours in a day and 365 days in a year. In clock time, all time passes equally. For example: When someone turns 60, he is exactly 60 years old, no more or no less.
Real Time: All time is related to real time. Hence, depending on what you’re doing you would feel that time flies or drags. For example: Two hours waiting for an appointment may feel like 5 years whereas two hours at the movies may fly by like 15 minutes.
Who can Use Time Management?
- Time management has become crucial for everyone in the today’s modern busy world of technology and fast paced lifestyle.
- Each and every person from different walks of life can use time management techniques and tools for managing their time better and carrying out their daily chores and activities efficiently and in a relaxed manner.
Need for Time Management
Each and every individual needs time management as time is of essence to everyone, whether a student, a professional, a daily wage labourer or even a home-maker.
Every person has only a 24-hour day. Also, there are numerous tasks and a long list of tasks that each person needs to perform on a daily basis. Also, how much a person may achieve in a day will depend on the individual’s energy, motivation, use of resources and skills and capabilities. So, to make best use of all the resources both internal and external that you have at hand, it is crucial that you should learn to use some strategies for more effective time management. Thus, Time Management is a means to help you work smarter to accomplish your work more easily and rapidly.
Did You Know?
No matter what type of work you do, your work will be composed of only three items. So, the only thing that you need to do to manage your time well is to decide the proportion of the distribution of these three items in your work. People can spend their time in only the following three ways:
Achievement Management style includes and describes people who measure their success by how much they take on. Such people cannot say “no” to accept more projects and can get overwhelmed. Such people find it difficult to do everything to the best of their ability and may tend to forget a task.
Casual Management style includes and describes people who are the procrastinators of the world. Such people believe that they will get the work done when they have time and as a result easily lose track of time.
Crisis Management style includes and describes people who consider each event of their life as if it is the top priority. Such people tend to take on several projects all at once. They have trouble deciding between which one is a priority and which is not. Hence, many projects may get started but don’t get finished.
Precision Management style includes and describes people who are the perfectionists of the world. Such people tend to work to deliver work that is consistently of high quality. However, the high quality is delivered at the expense of a lot of time.
Social Management style includes and describes people who are the social butterflies of the world. Such people would rather “talk” than “do.” Social managers often lose track of time as they busy themselves chit-chatting the hours away.
Steps for Managing Your Time
Step 1: Set Goals
The first step towards managing your time is to ‘Set Goals’. While setting goals, you should always keep in mind that you should set goals that are specific and concrete. Never define vague goals. Also, make sure that you determine and set both long-term goals and short-term ones to support them. Another important thing while setting goals is to also set a deadline for your goals.
Step 2: Develop a Schedule
The next step after you have set goals for yourself is to develop and plan out a schedule. Initially, planning may seem a hard task, however, with practice it would become the easier and more natural.
There are a few considerations that you need to keep in mind while developing a schedule. Hence, while making a schedule, ask yourself these questions:
- What goals do I expect to accomplish?
- What approach do I need to adopt to reach these goals?
- What tasks are more important than others?
- How much time will each task require?
- What time of the day is best fitted to do each activity?
- What provisions do I need to keep my schedule flexible to allow for unexpected things?
Step 3: Revisit and Revise Your Plan
Now, you know the goals that you want to reach and you have developed a planned schedule to reach those goals. The next crucial step in time management is to check whether the plan is working and check how you are actually using your time. This step will help you identify the deviance between your planned schedule and your actual followed schedule. You need to then alter your schedule or your actions and revise your plan for better time management.